How it works

See how Responia works and which email platforms it supports.

It starts with your inbox

Responia connects to your inbox and automatically analyzes your messages from clients. It recognizes:

✓New quote requests from clients
✓Order and booking confirmations
✓Scheduled meetings and consultations
✓Messages that are waiting on a reply

What this means for you: No more scanning through hundreds of emails or wondering "did I miss something?" Responia knows what needs your attention.

Your task list builds itself

Based on your email, Responia automatically builds an organized task list:

✓Top priority: clients waiting for a reply
✓Quotes you still need to send
✓Orders awaiting confirmation
✓Upcoming meetings

What this means for you: Open Responia and you know exactly where to start. No stress about dropping the ball.

Full client history, one click away

Open an order and see the complete history at a glance:

✓Full communication history with the client (emails, agreements)
✓All contracts, invoices, and documents
✓Meeting dates and locations
✓Current order status (inquiry → quote → contract → delivery)

What this means for you: When a client calls with a question, no more scrambling to find "what did we agree on two weeks ago?" It's all there in two seconds.

Every document, in one place

Responia automatically organizes attachments from your messages. In one place you'll find:

✓Contracts and amendments
✓Invoices from clients and subcontractors
✓Technical specs and plans
✓Payment confirmations and accounting documents

What this means for you: Month-end no longer means a full day hunting for invoices. Accountant calling? All your documents, in 10 seconds.

A calendar that stays up to date

Responia pulls dates straight from your emails and automatically builds a calendar of your orders:

✓Meeting dates and times — detected automatically
✓Locations or video call links
✓Current status of each order
✓All important dates in one view

What this means for you: Full control over your schedule with zero manual entry. See at a glance when your next meeting is and who it's with.

In short, Responia is your...

Assistant

Analyzes your email and automatically builds a task list

Organizer

Groups orders by date and priority

Memory

Stores the full history of every order

Calendar

Automatically keeps meeting and event dates up to date

The bottom line

Save hours every day, serve clients faster, and run a business that looks as professional as it is.

Try Responia

Supported email clients

Responia integrates with the most popular email providers

Gmail

✓ Available

Full Gmail support with secure integration

Outlook

✓ Available

Microsoft Outlook and Exchange Server

Apple Mail

Coming soon

Apple's native mail client

Custom domains

Coming soon

Running your own domain with custom mail hosting? You'll be able to connect that mailbox to Responia too.

Security

Your data is encrypted, access is fully controlled, and you choose which mailboxes to connect.

Data encryption

All data is encrypted in transit and at rest

Access control

You decide who can access your data

Secure connections

We follow the latest security standards

Want to know what's next? See the full Responia roadmap.

See the roadmap